WriteToMail

WriteToMail is a revolutionary solution designed to automate the physical mail process for modern law firms and businesses. By streamlining traditional mailing tasks, WriteToMail eliminates the need for printing, folding, stuffing, and mailing letters manually. Users can send letters in seconds directly from Clio or through our intuitive web dashboard. Each piece of mail is professionally printed, addressed, and delivered via USPS, including the option for certified mail with electronic return receipts. Tailored specifically for legal workflows, WriteToMail efficiently handles a variety of documents, such as client intake letters, demand letters, retainer agreements, court filings, and bulk marketing campaigns. The platform's native integration with Clio allows for automatic contact data pulls, ensuring accuracy and saving time. Additionally, every send includes address verification, tracking, and delivery confirmation, providing peace of mind and ensuring that important communications reach their intended recipients promptly.

AI-Powered Letter Drafting

With WriteToMail, users can describe their letter in plain English, and our AI technology generates a professional draft in mere seconds. This feature significantly reduces the time and effort required to create high-quality correspondence, making it ideal for busy professionals.

Easy Upload and Customization

Users have the option to upload their own PDF or postcard designs, allowing for full creative control. The visual editor enables fine-tuning of fonts, styles, and wording, ensuring that every letter or postcard looks professionally typeset and meets the sender's specific requirements.

Bulk Mailing Capabilities

WriteToMail simplifies the process of sending large volumes of mail. By uploading a CSV or Excel file, users can personalize, print, and mail each piece automatically, saving time and increasing efficiency for marketing campaigns or client outreach initiatives.

Secure and Compliant Delivery

The platform guarantees the privacy and security of letter content by utilizing a SOC 2 Type II and HIPAA-compliant mail partner. All data is encrypted and securely processed, ensuring that sensitive information remains protected throughout the mailing process.

Legal Document Automation

Law firms can use WriteToMail for sending client intake letters, retainer agreements, and court filings. This automation reduces manual effort and helps ensure that important documents are dispatched quickly and accurately.

Marketing Campaigns

Businesses can leverage WriteToMail for bulk mailing of marketing materials, such as newsletters and promotional postcards. The ability to personalize each piece increases engagement and enhances the effectiveness of campaigns.

Certified Mail Handling

For legal notices or sensitive communications requiring proof of delivery, WriteToMail offers certified mail services with electronic return receipts. This feature ensures that important documents are delivered securely and can be tracked for compliance purposes.

Efficient Client Communication

Firms can enhance client relationships by using WriteToMail to send timely updates, follow-ups, or thank-you letters. The platform’s ease of use allows for quick turnaround times, ensuring clients receive communications when they need them most.

How much does it cost to send a letter?

Each letter sent through WriteToMail includes printing, the envelope, and USPS First-Class postage. Volume discounts are available for bulk mailings, and the Business plan is priced at $20 per month with metered billing.

How long does delivery take?

WriteToMail typically prints and mails letters within 1 to 2 business days. Once mailed, USPS First-Class Mail generally delivers within 5 to 7 business days, resulting in a total time frame of approximately 6 to 9 business days from submission to mailbox.

Where can you deliver?

WriteToMail offers delivery to all US addresses via USPS First-Class Mail, making it an accessible solution for businesses and law firms across the country.

Is my letter content private?

Yes, WriteToMail prioritizes the privacy of your letter content. Letters are printed by a SOC 2 Type II and HIPAA-compliant mail partner in a secure facility, and all data is encrypted, ensuring that only authorized personnel can access your information.